Tattoo Studio Software That Protects Your Artists’ Time

Book consultations and long sessions on each artist’s calendar, hold appointments with a card on file, and stop losing hours to no-shows.

See BookedBy for Your Studio
Tattoo artist working on a client inside a tattoo studio.

Stop Losing Four-Hour Sessions to No-Shows

With BookedBy, clients put a card on file when they book. If they no-show or cancel late, your team is prompted to charge the fee you set, so you can still waive it when there’s a good reason.

Automatic confirmations and reminders do the rest, and any slot that opens goes straight to your waitlist.

Included on the Established Business plan.

BookedBy's flexible booking model showing provider selection, wait times, check-in, and online booking options.

Consultations, Long Sessions, and Ongoing Pieces

Set up consultations as their own short service, and sessions in the lengths you actually book. Add prep and cleanup time once, and every booking respects it.

When a piece needs another sitting, book the next session at checkout before the client walks out, on the same artist’s calendar. If you collect a deposit in person, it can be applied to the client’s final balance.

BookedBy optimized booking feature showing the appointment book, staff availability, and new appointment creation.
Ivan Matyunin, CTO and Co-Founder of BookedBy
Ivan Matyunin, CTO & Co-Founder
"
A four-hour session isn’t four hours. Setup, cleanup, and sanitation are part of the work, so they should be part of the schedule.
Tattoo appointment confirmation on a client’s phone

Get Booking Out of Your Artists’ DMs

Clients pick their artist and book from real-time availability, 24/7. Questions come in through 2-way texting in BookedBy instead of an artist’s Instagram inbox, so the front desk can answer while artists stay on the work.

2-way texting is included on the Established Business plan.

Key Features for Tattoo Shops

24/7 Online
Booking
‍

Let clients view real-time artist availability and book their preferred artist directly. They can choose a time that works for them without calling the studio or waiting for a reply.
Streamline Booking
How it works

Remote Schedule Updates

Give owners and managers the flexibility to update artist timetables from anywhere. Keep schedules accurate without needing to be on-site or coordinate changes manually.
Manage Staff
How it works

Automated Waitlist Updates

Notify waiting clients as soon as an appointment slot opens. This helps fill gaps faster, reduce missed revenue, and give clients an easier path to booking.
Track the Queue
How it works

Walk-In Management
‍

Accommodate spontaneous walk-ins alongside pre-booked sessions while accounting for cleanup and prep time. Keep the day flexible without disrupting scheduled appointments.
Control Client Flow
How it works

Fewer Surprises Before Every Session

Every booking gets an automatic confirmation with the date, time, artist, and studio address. SMS and email reminders go out before consultations and sessions, and clients can reschedule online instead of waiting to call. When someone moves, the open slot can go to your waitlist.

A close-up of a screen that shows you can generate recurring reports as PDF, Excel, or Both on a selected cadence

Know What Each Artist’s Chair Earns

See revenue and productivity by artist, which days run slow, and how often clients rebook their next session, without exporting to a spreadsheet. Use it to decide when to bring in a guest artist or open more consultation slots.

Plans for Solo Artists and Multi-Artist Studios

Emerging Brand is $69/month and fits solo artists and shops with up to 3 artists. Established Business is $159/month with unlimited artists, plus no-show protection, 2-way texting with clients, and team mobile apps. Every BookedBy plan includes personal onboarding at no additional cost.

Empty tattoo chairs inside a multi-artist tattoo studio.

Tattoo Studio Software FAQ

Can clients choose their tattoo artist when booking online?

Yes. Clients see live availability for each artist and choose who they want when they book online. If plans change, they can reschedule online or your front desk can move the booking.

Does BookedBy support boutique shops and independent tattoo artists?

Yes. Emerging Brand ($69/month) covers solo artists and shops with up to 3 artists, with online booking, artist scheduling, and client check-in. If no-show fees and 2-way texting matter to your shop, choose Established Business ($159/month). Text messaging is pay-as-you-go: choose an SMS package, and messages keep sending if you go past it, with overages billed separately.

Can BookedBy support a multi-artist studio?

Yes. Each artist gets their own calendar and schedule, managers can update schedules remotely, and reports show productivity by artist. Established Business includes unlimited artists.

Can I charge for no-shows and late cancellations?

Yes. BookedBy can require clients to put a card on file when they book. If a client no-shows or cancels last-minute, BookedBy prompts your team to charge your no-show fee, so you stay in control of when it applies. Available on the Established Business plan.

Can I sell gift cards?

Yes. BookedBy lets you sell digital gift cards on every plan, with no extra tools or hardware required.

See how BookedBy works for your studio

We’ll walk you through online booking, staff calendars, reminders, and no-show protection in a 30-minute demo.
Book a Demo